Grants from Nordplus Adult are based on fixed unit costs for different types of expenses connected to the applied activity. Grants from Nordplus are contributions to project expenses and all participating organisations must therefore expect some degree of co-financing.
The co-financing is not to be specified or documented neither in the application nor in the final report as it is presupposed in the unit rate system.
Furthermore, the unit costs system is based on the premise that it is the implementation of the activity and not the actual cost that must be documented. This provides greater financial flexibility in relation to the project implementation. It is recommended to take stock of the level of co-financing needed to carry out the project in question before submitting an application. It is advisable, however, for the partnership to take stock of the overall need for co-financing prior to submission of the application.
Mobility projects and cooperation projects operate with two different unit cost systems described below. Following the signing of the contract, approved projects will receive the Nordplus Adult financial guide containing more detailed information on reporting requirements and documentation of activities. This guide can also be downloaded from Nordplusonline.
Allocation of grants for mobility projects is based upon fixed unit costs for travel and subsistence, (lodging/board) and will automatically be calculated in the application when information on the number of participants, their home and hosting country(-ies) and the duration(s) of the stay(s) is inserted.
TRAVEL UNIT COSTS (PER PARTICIPANT)
|To and from Greenland||1.300 €|
|To and from the Faroe Islands and Iceland||660 €|
|Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland||330 €|
|*Domestic, more than 500 km (both ways)||150 €|
*The unit cost for domestic travelling is an addition to the unit costs for transnational travel. Grants for domestic travel can be applied for when the distance between the participant's hometown and the nearest international airport, train or bus station in their home country is more than 250 km.
SUBSISTENCE UNIT COSTS (PER PARTICIPANT)
|TYPE OF PARTICIPANT||PER DAY||PER WEEK||PER MONTH|
|Folk high school students||20 €||70 €||200 €|
|Adult learners (students)||40 €||160 €||480 €|
|Teachers and other pedagogical staff||70 €||355 €||1.065 €|
Grants for collaboration projects are allocated according to fixed unit costs for travel, work hours and other project expenses. The unit costs serve as a basis for determining a given grant, and the system offers flexibility in relation to moving funds between and within the various types of expenses included in the overall grant. See the Nordplus Adult financial guide at Nordplusonline for further details.
The programme provides grants for three types of costs:
- Project management, implementation and dissemination of results
- Transnational meetings
- Development work
Grant applications may be submitted for development work when applying with regard to development and mapping projects, but not for thematic networks that do not aim at product development.
Nordplus Adult does not set a fixed ceiling for grants. It means that applicants have the opportunity to define their needs for support on the basis of their specific project. Please note, however, that the programme budget is limited to approximately 1.2 million euro per year. For each project, a thorough assessment of the applied budget is made. In particular, the assessment addresses the coherence between the description of the project and its results and the support applied for. Grant reductions may be introduced in the case a budget is not substantiated by a project description.
An average grant for a two-year Nordplus Adult collaboration project involving three or four partners is 50,000 euro.
Project management, implementation and dissemination of results
The purpose of the grant is to cover the administrative costs and expenses for dissemination of the project's results which is required of all for Nordplus Adult collaborative projects. Administrative expenses may be any type of costs of coordinating and participating in a project such as accounting, reporting, meetings, etc.
The costs of disseminating project results could, for example, be publishing reports and pamphlets, translation, websites and organisation (trans) national conferences, seminars and meetings.
Please note that expenses for services and external suppliers, such as fees, cannot be applied for separately, but may be covered by this unit cost or by the institutions' co-financing.
The grant is a lump sum and thus independent of project duration, type and content. The grant is triggered automatically per participating organisation when applying for a collaboration project. The coordinating institution is awarded a higher rate since greater administrative costs are foreseen when coordinating a project.
RATE PER PARTICIPATING INSTITUTION FOR PROJECT MANAGEMENT, IMPLEMENTATION AND DISSEMINATION OF RESULTS
Grants for travel and subsistence for staff of participating institutions for meetings between project partners with a view to planning, follow-up and coordination of the project.Other forms of meetings, e.g. network meetings, smaller seminars/courses with the participation of partners' own staff/adult learners, etc. are also covered by this unit cost. Costs for larger, external events with participation of persons outside the partnership are to be covered by the unit cost of “project management, implementation and dissemination of results”.
Please note that the unit costs include both travel and accommodation expenses. They are based on the general mobility travel unit costs, with a small contribution towards accommodation.
UNIT COST PER PARTICIPANT PER TRANSNATIONAL MEETING
|To and from Greenland||1.600 €|
|To and from the Faroe Islands and Iceland||960 €|
|Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland||630 €|
The grant is designed to cover the hours spent in preparing substantial, educational products. This may be curricula, IT tools, analyses, surveys, open source materials teaching methods, etc.
Please note that time invested in project work and participation is not included, but may be covered by the unit cost of project management, implementation and dissemination of results.
The application must state an estimate of the number of workdays required for each individual partner for developing the project product(s). The calculation is based on unit costs per person per working day within three groups of countries.
UNIT COST PER PARTICIPANT PER DAY FOR DEVELOPMENT WORK
|Denmark, Greenland, the Faroe Island, Sweden and Norway||250 €|
|Finland, Åland and Iceland||225 €|
|Lithuania, Latvia and Estonia||125 €|
There is no fixed grant ceiling for development work, but all budgets will undergo a careful assessment looking at the description of the actual development work vis-a-vis the number of work days applied for. It will also be taken into account whether the project scope and scale fall within the budget of the Nordplus Adult programme.
On average Nordplus Adult grants 25 working days per year per institution. The total number of granted working days per institution for a full project period can only in exceptional cases exceed 40 days. It must be explicitly substantiated in the application if the total number of working days exceeds this level.
- Overheads, i.e. general unspecified costs not directly connected to the Nordplus project
- Purchasing of office equipment (such as IT equipment)
- Costs for non-Nordic and non-Baltic participants
- Costs for activities outside the Nordic and Baltic countries
Expenses for learners with special needs can be approved with up to 100%. If the need arises for additional granting to network/project and mobility activities this may be applied for outside the ordinary application round. This must be applied for directly to the main administrator of Nordplus Adult along with a doctor's certificate. Additional grants may be approved to cover expenses for a companion, interpreter or similar. This grant is only available to participants in activities that have already been approved.
Irregular use of funds
If the funds are not used as implied in the contract, and/or final reports are not submitted as agreed upon in the contract, the main administrator can decide to hold back or to withdraw funds.
Payment and auditing
Applicants may receive full funding (the sum applied for), partial funding (only some of the activities applied for are funded, or the budget has been reduced due to ineligible costs or inaccurate calculations), or the entire application may be rejected. All applicants receive detailed information on the grant they have been awarded. If funding has been granted for part of the application only, the applicant will receive information about this and the reasons for the reduction.
The grant is paid to the project or network coordinator responsible for the funds throughout the contract period. The project/network determines how resources are to be distributed among the partners. The approved contributions are paid in two separate instalments: 80% after the contract has been signed and the remainder (20%) after the final report has been approved. For applications granted 15,000 euro or less, 100% of the funds are paid after the contract has been signed.
The Danish Agency for Science and Higher Education will issue the payment no later than 45 calendar days after the signed contract has been received by the Nordplus administration.
The grant must be recorded in accordance with national and internal regulations as a separate cost item in the institution or organisation's account so that all payments are visible in the event of an audit.
At www.nordplusonline.org you can find the financial guidelines for Nordplus Adult named Guide for reporting, documentation of activities and financial management of grants.